The Administrator will provide comprehensive administrative and operational support to the Company The role is critical in ensuring efficient office operations, proper documentation, effective coordination with internal teams and external stakeholders, and compliance with company policies and regulatory requirements within the tobacco industry.

Key Responsibilities:-

Administrative & Office Management

• Manage day-to-day office administration and ensure smooth office operations.
•  Maintain accurate filing systems (physical and electronic) for contracts, employee records, Amcos agreements, and operational documents.
•  Handle incoming and outgoing correspondence, including letters, emails, and official communications.

•  Schedule meetings, prepare agendas, take minutes, and follow up on action points.

Human Resources & Payroll Support

•  Support HR functions including onboarding, employee records management, leave tracking, and disciplinary documentation.

•  Coordinate with management on staff movements, contracts, and compliance documentation (e.g., WCF, NSSF, statutory records).

•  Assist in payroll preparation by compiling attendance, allowances, and other required data.

Operations & Field Coordination

•  Liaise with field staff, area managers, and technicians to support operational requirements.

•  Coordinate logistics related to travel, accommodation, and field assignments when required.

•  Support procurement processes by preparing requisitions, tracking supplies, and maintaining inventory records.

Compliance & Reporting

•  Ensure administrative compliance with company policies, labor laws, and regulatory bodies.

•  Prepare periodic administrative reports for management review.
•  Support audits and inspections by ensuring availability and accuracy of required documentation.

Stakeholder Communication

•  Act as a point of contact between the company, Amcos, service providers, government offices, and other stakeholders for administrative matters.

•  Maintain professional communication standards in all official engagements

Qualifications & Experience

•  Diploma or Bachelor’s Degree in Business Administration, Human Resources, Management, or a related field.
•  Minimum of 2–4 years’ experience in an administrative role, preferably within agribusiness, manufacturing, or FMCG sectors.
•  Experience working with field-based teams and multi-location operations is an added advantage.

Skills & Competencies

•  Strong organizational and time-management skills with attention to detail.
•  Excellent written and verbal communication skills in English and Swahili.
•  Proficiency in MS Office (Word, Excel, PowerPoint) and basic office systems.
•  Ability to handle confidential information with integrity and professionalism.
•  Strong coordination, problem-solving, and follow-up skills.
•  Ability to work under pressure and meet deadlines in a dynamic operational environment.

• proactive

• Reliable

• Strong Interpersonal skills including Teamwork, Leadership as well as Flexibility

• Work Ethic & Professionalism Skills

• Results-driven and committed to excellence